Glencoe High School G-Pause Yearbook Policies
Purpose
The G-Pause Yearbook strives to inform, educate, and entertain the student body of Glencoe High School as a student-produced yearbook. The yearbook will serve as a designated PUBLIC forum for student expression on student life, clubs & organizations, athletics, academics, people, and community. It will also serve as an educational opportunity for the members of the G-Pause staff to learn the different attributes of journalism.
Staff Membership
Membership to G-Pause Yearbook Staff is open to all students attending Glencoe High School upon application.
Student Editorial Board
Editors of The G-Pause Yearbook reserve the right to select all content and priority of stories. The board consists of staff editors, all of which may change and/or grow throughout the year. The board also oversees and manages the finances of the publication unless a business manager has been named. The board will vote on any issues of coverage, should they arise.
Freedom of the Press Statement
As responsible journalists, reporters will read back quotes for clarification and accuracy, all interviews will also be recorded. Sources will not be allowed to read the final OR ANY TEXT of the story prior to publication. Sources may have follow-up interviews or supplement their initial statements.
Content
By virtue of the fact that the publication is a student conceived, planned and produced publications, as well as a product of an academic program, there are certain guidelines which must be put into practice ethically and legally.
Journalistic in nature, the publication attempts to inform and entertain its audience in a broad, fair and accurate manner on all subjects that affect readers in the areas of lifestyles, academics, clubs and sports. The entire students body of prospective readers constitutes the target audience for the book with secondary audiences including parents, school personnel, community members and other scholastic journalism groups. Content focuses on coverage which will meet the wants and needs of the majority of these students.
While the staff not only allows, but also encourages, constructive criticism of any part of the yearbook, before or after distribution, final authority for the content rests solely in the hands of student journalists and their adviser. Despite the court ruler in Hazelwood vs. Kuhlmeier, administrators rely on the adviser and staff to make content decisions.
No material, opinionated or otherwise, will be printed which is libelous, irresponsible, advocates an illegal activity or which the editorial board and/or adviser deems in poor taste.
Prior Review
Sources will be able to review quotes VERBALLY at the time of the interview, but will not be able to arbitrarily demand to read a reporter’s completed story OR DRAFT OR STORIES and perform editing tasks on it. The school yearbook will not, within all boundaries of the law, reveal a source who asked to remain nameless. Additionally, no prior review of the content of the paper is permitted from ANYONE outside of the staff. This is in order to protect free speech, encourage freedom of expression and thought, and to encourage the constitutional, democratic principles on which our country was founded. According to The Principal’s Guide to Scholastic Journalism:
“The First Amendment to the U.S. Constitution protects free speech and press freedom of all Americans, including students in school. Although the U.S. Supreme Court has made clear these rights are not unlimited, it has also affirmed neither ‘students [nor] teachers shed their Constitutional rights to freedom of expression at the schoolhouse gate.’”
“In fact, free expression has long been regarded as the foundation of U.S. democracy. Thomas Jefferson perhaps said it best: “Our liberty depends on freedom of the press and that cannot be limited without being lost.”
The first direct experience most Americans have with press freedom, and the censorship that limits it, begins when they are in school working on student media. That’s why journalism educators, judges and First Amendment advocates have urged schools to support and foster student free expression because it is key to persuading young people “that our Constitution is a living reality, not [just] parchment preserved under glass.”
“The Journalism Education Association, the nation’s largest association of scholastic journalism educators and secondary school media advisers, has adopted strong policy statements endorsing student freedom of expression. For our democracy to be truly participatory, JEA believes students must be empowered so they see the value of making a difference.” (http://principalsguide.org/thefirstamendmentandstudentmedia/)
Portrait Policy
All students and school personnel must have their portraits made with the official school portrait photographer to be included in the current volume of the yearbook. Since the school-selected studio provides student identification cards at no charge and publication photos are taken simultaneously, there will be no charge for seniors, underclass students or faculty/staff who want
Only publication/ID photos. Seniors may submit portrait photos to replace the official school portrait photograph as long as they meet the specifications outlined. Submitted portraits not meeting specifications will not be used and will be replaced with the official school portrait photograph. Photos may be cropped to fit the space on the page and for the face of the person to be seen.
Here are the guidelines:
Book Sales Policy
Satisfaction guaranteed or money back. Any student who does not wish to keep his/her book may obtain a refund provided that the book is returned in the same condition in which it was distributed. Returned for refund books must be free of damage and writing. Once returned, the book becomes the property of the staff and can be resold at the current cost.
Exchanges can be made for books with minor flaws if no writing has been done in the book. If a book has been written in, then no exchange can be made. It will be the responsibility of the buyer to provide proof of purchase if no record can be provided by the staff. A valid receipt or a cancelled check deposited in the yearbook account will constitute proof of purchase.
Advertising Policy
All advertising accepted by the staff must meet the same guidelines as the content policy. Acceptance of advertising does not constitute an endorsement by the school, the staff as a whole, or its individual members. Advertising program and rates are specifically detailed in the ad packet and Contract.
Obituary
Any current student, staff member, faculty member, or building administrator who dies during the year will be recognized in the school yearbook. The staff will publish factual information (date of birth, date of death, survivors, organizations, hobbies and interests) and one 1” x 2” photo, if possible in a 1/8 page space. The staff will first obtain permission from the deceased’s family before publishing any information regarding the cause of death. The staff will treat all deaths in a tasteful and respectful manner. The book or any portion of it should not be dedicated to or in memory of the deceased. Cause of death will be listed at the discretion of the editorial board.
Correction of Errors
In the event of an error, the Editorial Board will attempt to mitigate the damage. Every reasonable precaution is made to avoid these errors, but some amount of error is inevitable. Each case will be reviewed on its own merit.
Photo and Graphics Use
Staff members will produce all photos and graphics unless the staff has been given consent from outside sources. Photos and graphics contributed by outside sources will be identified as “Photo Courtesy of ______________” or “Graphic Courtesy of _________________.”
At times, photographs will be manipulated to add artistic value to enhance a story. However, no photo will be manipulated to change the original message of the photograph.
Stylebook
The G-Pause yearbook operates under the Associated Press style policies, and a staff-generated, year specific, design style guide.
Funding
The G-Pause Yearbook is a self-produced publication in all aspects, including funding. The publication does not receive funds from the district, but covers all costs through book sales and senior ads purchased. The funds earned belong to the staff and will be used accordingly to advance the learning, abilities, and opportunities of the staff.
*Policies adapted from Big Walnut Eagle Yearbook Editorial Policy & Ethical Standards
The G-Pause Yearbook strives to inform, educate, and entertain the student body of Glencoe High School as a student-produced yearbook. The yearbook will serve as a designated PUBLIC forum for student expression on student life, clubs & organizations, athletics, academics, people, and community. It will also serve as an educational opportunity for the members of the G-Pause staff to learn the different attributes of journalism.
Staff Membership
Membership to G-Pause Yearbook Staff is open to all students attending Glencoe High School upon application.
Student Editorial Board
Editors of The G-Pause Yearbook reserve the right to select all content and priority of stories. The board consists of staff editors, all of which may change and/or grow throughout the year. The board also oversees and manages the finances of the publication unless a business manager has been named. The board will vote on any issues of coverage, should they arise.
Freedom of the Press Statement
As responsible journalists, reporters will read back quotes for clarification and accuracy, all interviews will also be recorded. Sources will not be allowed to read the final OR ANY TEXT of the story prior to publication. Sources may have follow-up interviews or supplement their initial statements.
Content
By virtue of the fact that the publication is a student conceived, planned and produced publications, as well as a product of an academic program, there are certain guidelines which must be put into practice ethically and legally.
Journalistic in nature, the publication attempts to inform and entertain its audience in a broad, fair and accurate manner on all subjects that affect readers in the areas of lifestyles, academics, clubs and sports. The entire students body of prospective readers constitutes the target audience for the book with secondary audiences including parents, school personnel, community members and other scholastic journalism groups. Content focuses on coverage which will meet the wants and needs of the majority of these students.
While the staff not only allows, but also encourages, constructive criticism of any part of the yearbook, before or after distribution, final authority for the content rests solely in the hands of student journalists and their adviser. Despite the court ruler in Hazelwood vs. Kuhlmeier, administrators rely on the adviser and staff to make content decisions.
No material, opinionated or otherwise, will be printed which is libelous, irresponsible, advocates an illegal activity or which the editorial board and/or adviser deems in poor taste.
Prior Review
Sources will be able to review quotes VERBALLY at the time of the interview, but will not be able to arbitrarily demand to read a reporter’s completed story OR DRAFT OR STORIES and perform editing tasks on it. The school yearbook will not, within all boundaries of the law, reveal a source who asked to remain nameless. Additionally, no prior review of the content of the paper is permitted from ANYONE outside of the staff. This is in order to protect free speech, encourage freedom of expression and thought, and to encourage the constitutional, democratic principles on which our country was founded. According to The Principal’s Guide to Scholastic Journalism:
“The First Amendment to the U.S. Constitution protects free speech and press freedom of all Americans, including students in school. Although the U.S. Supreme Court has made clear these rights are not unlimited, it has also affirmed neither ‘students [nor] teachers shed their Constitutional rights to freedom of expression at the schoolhouse gate.’”
“In fact, free expression has long been regarded as the foundation of U.S. democracy. Thomas Jefferson perhaps said it best: “Our liberty depends on freedom of the press and that cannot be limited without being lost.”
The first direct experience most Americans have with press freedom, and the censorship that limits it, begins when they are in school working on student media. That’s why journalism educators, judges and First Amendment advocates have urged schools to support and foster student free expression because it is key to persuading young people “that our Constitution is a living reality, not [just] parchment preserved under glass.”
“The Journalism Education Association, the nation’s largest association of scholastic journalism educators and secondary school media advisers, has adopted strong policy statements endorsing student freedom of expression. For our democracy to be truly participatory, JEA believes students must be empowered so they see the value of making a difference.” (http://principalsguide.org/thefirstamendmentandstudentmedia/)
Portrait Policy
All students and school personnel must have their portraits made with the official school portrait photographer to be included in the current volume of the yearbook. Since the school-selected studio provides student identification cards at no charge and publication photos are taken simultaneously, there will be no charge for seniors, underclass students or faculty/staff who want
Only publication/ID photos. Seniors may submit portrait photos to replace the official school portrait photograph as long as they meet the specifications outlined. Submitted portraits not meeting specifications will not be used and will be replaced with the official school portrait photograph. Photos may be cropped to fit the space on the page and for the face of the person to be seen.
Here are the guidelines:
- 2 ½” x 3” (minimum) or proportionally larger size, you do not need to crop larger images (digital image only, no hard copy photo)
- Approximately 1 ¼” or proportionally larger head size; chin to top of head. Full body images will be cropped.
- No part of your head/face is cut off or obstructed
- A bare head shot; no hands, hats or sunglasses in picture (hands near face in the picture appear proportionally oversized)
- No props or animals in the picture
- No double exposure effect prints
- Your name on the file or disk, it should follow this format: Last name, first name
- No filters applied
- All clothing must meet GHS/HSD handbook requirements
- We must be able to see your face
Book Sales Policy
Satisfaction guaranteed or money back. Any student who does not wish to keep his/her book may obtain a refund provided that the book is returned in the same condition in which it was distributed. Returned for refund books must be free of damage and writing. Once returned, the book becomes the property of the staff and can be resold at the current cost.
Exchanges can be made for books with minor flaws if no writing has been done in the book. If a book has been written in, then no exchange can be made. It will be the responsibility of the buyer to provide proof of purchase if no record can be provided by the staff. A valid receipt or a cancelled check deposited in the yearbook account will constitute proof of purchase.
Advertising Policy
All advertising accepted by the staff must meet the same guidelines as the content policy. Acceptance of advertising does not constitute an endorsement by the school, the staff as a whole, or its individual members. Advertising program and rates are specifically detailed in the ad packet and Contract.
Obituary
Any current student, staff member, faculty member, or building administrator who dies during the year will be recognized in the school yearbook. The staff will publish factual information (date of birth, date of death, survivors, organizations, hobbies and interests) and one 1” x 2” photo, if possible in a 1/8 page space. The staff will first obtain permission from the deceased’s family before publishing any information regarding the cause of death. The staff will treat all deaths in a tasteful and respectful manner. The book or any portion of it should not be dedicated to or in memory of the deceased. Cause of death will be listed at the discretion of the editorial board.
Correction of Errors
In the event of an error, the Editorial Board will attempt to mitigate the damage. Every reasonable precaution is made to avoid these errors, but some amount of error is inevitable. Each case will be reviewed on its own merit.
Photo and Graphics Use
Staff members will produce all photos and graphics unless the staff has been given consent from outside sources. Photos and graphics contributed by outside sources will be identified as “Photo Courtesy of ______________” or “Graphic Courtesy of _________________.”
At times, photographs will be manipulated to add artistic value to enhance a story. However, no photo will be manipulated to change the original message of the photograph.
Stylebook
The G-Pause yearbook operates under the Associated Press style policies, and a staff-generated, year specific, design style guide.
Funding
The G-Pause Yearbook is a self-produced publication in all aspects, including funding. The publication does not receive funds from the district, but covers all costs through book sales and senior ads purchased. The funds earned belong to the staff and will be used accordingly to advance the learning, abilities, and opportunities of the staff.
*Policies adapted from Big Walnut Eagle Yearbook Editorial Policy & Ethical Standards